| Set the default working folder that appears in the Open and
Save As dialog boxes The first time you open the Open and Save As dialog boxes in
PowerPoint or any other Office program, the My Documents folder is the default working (or
active) folder. If you install the Office Shortcut Bar, the My Documents folder is also
the default folder that opens from both the Open Office Document button on the Office
Shortcut Bar and the Open Office Document command on the Windows Start menu. If you use
Windows NT Workstation 3.51, the default folder is the Personal directory.
The My Documents folder is located at the root directory. The Personal directory is a
subdirectory of the Windows NT Workstation directory. Either of these folders is a good
place to store documents, workbooks, presentations, databases, and other files you're
working on.
You can change the default working folder for all your Office programs ¾ and for
the Open Office Document button and command ¾ by renaming the My Documents folder,
moving the folder to a new location, or both. You can change the default folder for
PowerPoint-only on both Windows and Windows NT Workstation 3.51; but you can't change the
default folder for all your Office programs on Windows NT Workstation 3.51.
Change the default working folder for Office
- Save and close all Office files, and then close all Office programs.
- In Windows Explorer, move or copy any files you want to find quickly to the My Documents
folder.
- To rename the My Documents folder, right-click the My Documents folder in Windows
Explorer, and then click Rename on the shortcut menu. Type the new name for the folder,
and then press ENTER.
- To move the My Documents folder, drag it to a new location in Windows Explorer.
Create a new presentation
You can create a new presentation in several ways. You can start by working with the
AutoContent wizard, in which you begin with a presentation that contains suggested content
and design. The AutoContent wizard contains sample presentations for a variety of
topics ¾ for example, for a company meeting or event planning ¾ and also
contains presentations you can use on the Internet.
Another way to start a presentation is by selecting a design template that determines
the presentation's design but doesn't include content. You can also begin with an outline
you import from another application, such as Word, or with a blank presentation that has
neither suggested content nor design.
Create a presentation based on suggested content and design
- On the File menu, click New, and then click the Presentations tab.
- Double-click AutoContent Wizard, and then follow the instructions.
PowerPoint creates a sample presentation you can add your own words and pictures to,
and then displays it in outline view.
- Double-click slide 1 to switch to slide view, and then type the title of your
presentation.
- Use the scroll bar to move to other slides, and continue to type your text in place of
the sample text.
- When you finish, click Save on the File menu.
- Name your presentation, and then click Save.
Tip To see how your slide show will look, click Slide Show at the
lower left of the PowerPoint window.
Open a presentation on a network by using a UNC address
- Click Open .
- In the File name box, type the UNC address for the network share that has the
presentation you want, and then press ENTER.
For example, type \\Computer1\Files to open a presentation on the Computer1 server, on
the Files share.
- In the folder list, locate and open the presentation you want.
Tip To open a presentation on a network share you've recently opened
by using a UNC address, click the UNC connection in the File name box.
Open a presentation at an FTP site
Before you can do this procedure, you must add the FTP site to your list of Internet
sites. For information about adding an FTP site to the list of Internet sites, click .
- Click Open .
- In the Look in box, click Internet Locations (FTP).
- In the list of FTP sites, double-click the site you want, and then double-click the
location that contains the presentation you want to open.
- Double-click the presentation.
Tips
- To quickly open an FTP site or a presentation at an FTP site, type the FTP address in
the File name box, and then press ENTER. For example, type ftp://ftp.microsoft.com/ to
open the Microsoft FTP site. If the FTP Log On dialog box appears, click Anonymous to log
on to a site that allows anonymous log on. If you want to log on to a site where you have
user privileges, click User, type your name, and then type your password if prompted.
- To open a presentation on a Gopher server, type the address in the File name box, and
then press ENTER. For example, type: gopher://gopher.someones.homepage
Open a presentation at an HTTP site on the World Wide Web
Notes
- You can't save a presentation to an HTTP site. For information about saving a
presentation to an FTP site, click .
- If you type an address without a file name in the File name box, the default
presentation at the site you specify automatically opens in PowerPoint.
Tips
- If the Web toolbar is showing, type the address in the Address box on the Web toolbar,
and then press ENTER to quickly open the presentation.
- To open a presentation on a Gopher server, type the address in the File name box. For
example, type: gopher://gopher.someones.homepage
Open a presentation on an intranet
- Click Open .
- In the File name box, type an address to a destination on the intranet, and then press
ENTER. For example, you might type http://sales/february/slides.ppt to open slides in a
presentation from the sales department.
Note If you enter an HTTP address without a file name in the File name
box, the default presentation at the site you specify automatically opens in PowerPoint.
Tip If the Web toolbar is showing, type the address in the Address box
on the Web toolbar, and then press ENTER to quickly open the presentation.
Open a presentation as a copy
- Click Open .
- In the Look in box, click the drive, folder, or Internet location that contains the
presentation you want to open.
- In the folder list, locate and open the folder that contains the presentation.
If you can't find the presentation, you can search for it.
- Click the presentation you want to open a copy of.
- Click Commands and Settings , and then click Open as Copy.
Note When you open a presentation as a copy, a new copy of the
presentation is created in the folder that contains the original presentation.
Select multiple files
- To select nonadjacent files in the Open dialog box, click one file, and then hold down
CTRL and click each additional file.
- To select adjacent files in the Open dialog box, click the first file in the sequence,
and then hold down SHIFT and click the last file.
Tip If you select a file you don't want, hold down CTRL and click the
file again.
Check presentations for macros that might contain viruses
A macro virus is a type of computer virus that's stored in the macros within a
presentation or template. PowerPoint can't scan your floppy disk, hard disk, or network
drive to find and remove macro viruses. (If you want this kind of protection, you need to
purchase and install specialized antivirus software.) PowerPoint can, however, display a
warning message whenever you open a presentation that contains macros that might contain a
virus. You can then decide whether to open a presentation with or without its macros
enabled.
If you expect a presentation to contain useful macros, you might want to open it with
its macros enabled. If you don't know the source of a presentation ¾ for example,
you received it as an attachment to an e-mail message or from a network or Internet site
that isn't secure ¾ it's better to open the presentation without its macros enabled
than to risk possible contamination.
If you want to stop checking presentations for macro viruses, you can clear the Always
ask before opening presentations with macros check box when you see the virus warning
message. To turn off macro checking at any time, click Options on the Tools menu, click
the General tab, and then clear the Macro virus protection check box.
Note To find out more about macro viruses ¾ including how to
purchase antivirus software that scans your existing presentations and removes macro
viruses ¾ you can download virus protection information from Microsoft on the World
Wide Web.
Work with different versions of PowerPoint
If you have a presentation that was created in PowerPoint 95 for Windows or in
PowerPoint 4.0 for Windows or the Macintosh, you can open it in PowerPoint 97. When you
save the presentation, it will be saved in the format of the version it was created in. To
save the presentation as a PowerPoint 97 presentation, click Save As on the File menu, and
then give the file a new name or save it in a different folder.
Likewise, you can open a PowerPoint 97 presentation in either PowerPoint 95 or 4.0. To
do so, however, you must first save the PowerPoint 97 presentation as a PowerPoint 95 or
4.0 file by clicking Save As on the File menu and then clicking the version you want in
the Save as type list.
What happens when I save a PowerPoint 97 presentation in PowerPoint 95 format?
Because of changes to the file format, saving a PowerPoint 97 presentation in
PowerPoint 95 format can result in converted data or formatting that can't be recovered in
its original form. The following table describes PowerPoint 97 features that aren't fully
supported in PowerPoint 95.
| Feature in PowerPoint 97 |
Result when saved in PowerPoint 95 format |
| Basic features |
|
| Animated chart elements |
Appear as static chart objects. PowerPoint 95
users must have Microsoft Graph to edit charts. |
| Custom shows |
Slides appear in the presentation, but the Custom
Show feature doesn't exist. |
| Elevator effects |
Converted to Wipe Up effects. |
| Native format movies and sounds |
Converted to Media Player objects. |
| Play options for CD tracking and movie looping |
Options are ignored. |
| Graphics features |
|
| 3-D effects |
Converted as pictures. |
| AutoShapes |
Converted to a freeform shape or picture if there
is no matching shape. |
| Connectors |
Converted as freeform lines and lose their
automatic connecting behavior. |
| Curves |
Approximated with connected line segments. |
| Gradient fills |
Semitransparency is lost. |
| Joins and endcaps of lines |
Become mitered joins and round endcaps on
AutoShapes, and round joins and endcaps on freeforms. |
| Objects that are linked or embedded |
Brightness, contrast, and color transformation
settings are lost. |
| Picture brightness, contrast, and color
transformation |
Rendered at current PowerPoint 97 settings. |
| Picture fills |
Converted to picture objects. |
| Picture fills on shapes |
Shape is converted as a picture object and given
a solid fill with the last applied foreground color. |
| Shadows, engraved |
Take on embossed shadow effects. |
| Shadows, perspective |
Converted as shapes or pictures and grouped with
the shape casting the shadow. |
| Shapes or arcs with attached text that are new in
PowerPoint 97 |
Converted to PowerPoint 95 freeform shapes or
arcs and text boxes. |
| Text box margins |
Averaged to center the text block in the box. |
| Text effects |
Converted as pictures. |
| Thick compound lines |
Converted as picture objects. |
| Workgroup and Internet features |
|
| Comments |
Converted to Rich Text Format ¾ hidden
comments are displayed. |
| Hyperlinks that combine Play Sound with other
action settings |
Play Sound settings are lost. |
| Hyperlinks embedded within an object |
Hyperlinks are lost. |
| Action settings embedded within an object |
Action settings are lost. |
| Other features |
|
| Charts |
Can't be edited unless the user has Microsoft
Graph. |
| Clip Gallery |
Clip art is rendered as a picture object ¾
double-clicking clip art doesn't launch ClipArt Gallery in PowerPoint 95. |
| PowerPoint macros |
Not converted ¾ there is no macro language
in PowerPoint 95. |
| Unicode characters (2 bytes per character) |
Mapped to corresponding ANSI ¾ foreign
language characters are most likely affected. |
Display or hide the File menu list of recently used presentations
- On the Tools menu, click Options, and then click the General tab.
- Select or clear the Recently used file list check box.
Add a folder or file shortcut to the Favorites folder
- Click Open .
- In the Look in box, click the drive that contains the file or folder you want to create
a shortcut for.
- In the folder list, locate and open the folder that contains the file or folder you
want.
- Click the file or folder you want to add a shortcut for.
- Click Add to Favorites , and then click Add Selected Item to Favorites.
Tips
- To add the folder in the Look in box to the Favorites folder, click Add to Favorites ,
and then click Add 'Current Folder' to Favorites.
- To open a favorite file or folder, click Look in Favorites , and then double-click the
shortcut you want.
Connect to a network drive
- Click Open .
- Click Commands and Settings , and then click Map Network Drive.
- In the Drive box, click the drive letter you want.
- In the Path box, enter the path of the folder you want to connect to.
Tip To automatically connect to this network drive each time you start
Windows, select the Reconnect at logon check box.
Best place to store files
The first time you open the Open and Save As dialog boxes after starting PowerPoint,
the My Documents folder appears as the working, or active, folder by default. The My
Documents folder is located at the root directory and is a good place to store
presentations and other files you're working on, such as documents, worksheets, or
databases.
Set the default working folder that appears in the Open and Save As dialog boxes
The first time you open the Open and Save As dialog boxes in PowerPoint or any other
Office program, the My Documents folder is the default working (or active) folder. If you
install the Office Shortcut Bar, the My Documents folder is also the default folder that
opens from both the Open Office Document button on the Office Shortcut Bar and the Open
Office Document command on the Windows Start menu. If you use Windows NT Workstation 3.51,
the default folder is the Personal directory.
The My Documents folder is located at the root directory. The Personal directory is a
subdirectory of the Windows NT Workstation directory. Either of these folders is a good
place to store documents, workbooks, presentations, databases, and other files you're
working on.
You can change the default working folder for all your Office programs ¾ and for
the Open Office Document button and command ¾ by renaming the My Documents folder,
moving the folder to a new location, or both. You can change the default folder for
PowerPoint-only on both Windows and Windows NT Workstation 3.51; but you can't change the
default folder for all your Office programs on Windows NT Workstation 3.51.
The Favorites folder is a good place to store shortcuts to files and folders you use
often, including those in remote network locations. The original file or folder doesn't
move ¾ instead, a shortcut is created to get to it. Storing shortcuts in the
Favorites folder gives you quick access to any file without your having to remember where
the file is located.
Add a folder or file shortcut to the Favorites folder
- Click Open .
- In the Look in box, click the drive that contains the file or folder you want to create
a shortcut for.
- In the folder list, locate and open the folder that contains the file or folder you
want.
- Click the file or folder you want to add a shortcut for.
- Click Add to Favorites , and then click Add Selected Item to Favorites.
Tips
- To add the folder in the Look in box to the Favorites folder, click Add to Favorites ,
and then click Add 'Current Folder' to Favorites.
- To open a favorite file or folder, click Look in Favorites , and then double-click the
shortcut you want.
Automatically start PowerPoint when you turn on your computer
For information about how to do this procedure with Windows NT Workstation 3.51, see
your Windows NT Workstation documentation.
- On the Windows Start menu, point to Settings, and then click Taskbar.
- Click the Start Menu Programs tab, and then click Add.
- Click Browse.
- In the Look in box, click the drive that PowerPoint is installed on.
- In the folder list, locate and open the folder that contains PowerPoint.
- Double-click Powerpnt, and then click Next.
- In the folder list, click StartUp, and then click Next.
- In the Select a name for the shortcut box, type a name for the shortcut ¾ for
example, type PowerPoint ¾ and then click Finish.
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